How to Look at Your Invoice
All commercial invoices must be in English and
should be titled “Commercial Invoice”.
The Commercial Invoice received from the foreign
vendor or supplier is one of the most critical documents for any commercially
imported shipment. It is the primary basis for all declarations and
representations made to US Customs & Border Protection (CBP). Therefore, an
accurate Commercial Invoice is essential. The following areas of the invoice
are critical:
The name and address of the foreign manufacturer of
the goods.
The name and address of the seller, if different
from #1.
The name and address of the US buyer.
The name and address of the US consignee, if
different than #3.
The country of origin of the goods being sold and
shipped.
The buyer’s applicable reference numbers (i.e.
purchase order and part numbers or product codes).
The type of currency used in the transaction (i.e.
US$).
The terms of sale covering the shipment (i.e. FOB).
A complete and thorough description of the goods
being shipped. The description used must be very detailed so the goods can be
identified and properly classified for CBP purposes. It is not good enough to
simply say “shirt”, the description must include gender, fabric content, long
or short sleeve, button or pullover, etc. .
The unit price of the goods.
The quantity shipped.
The extended price of the goods.
The printed name and signature of the person
preparing the invoice.
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